Free Personal Trainer Payment Plan Agreement Generator — Australia
Create a professional payment plan agreement tailored for personal trainer businesses in Australia. Set up instalment payment plans with clear terms and schedules.
Create Your Payment Plan Agreement Now →Common Payment Plan Agreement Line Items for Personal Trainers
Here are typical items you might include on a personal trainer payment plan agreement:
| Description | Unit |
|---|---|
| 1-on-1 training session | session |
| Group training session | session |
| Session pack (10 sessions) | pack |
| Online coaching program | month |
| Initial fitness assessment | each |
| Nutrition plan | each |
Typical Personal Trainer Pricing in Australia
Rates vary by state and job complexity, but these are the kinds of ranges personal trainers commonly charge:
| Item | Typical range |
|---|---|
| 1-on-1 training session | $70–$130 per session |
| Group training session | $25–$45 per person |
| Session pack (10 sessions) | $600–$1,100 per pack |
| Online coaching program | $150–$400 per month |
| Initial fitness assessment | $60–$150 each |
Compliance Tips for Personal Trainers
- ABN is required on all tax invoices.
- GST registration is mandatory at $75,000 turnover; personal training is not GST-free.
- First-aid certification and current CPR are required by most industry bodies and insurers.
How to Create a Personal Trainer Payment Plan Agreement
Follow these steps to put together a personal trainer payment plan agreement with our free generator:
- Enter the total amount owed and the client's details.
- Set the instalment amount, frequency, and number of payments needed to clear the balance.
- Note any late fees or interest that apply if an instalment is missed.
- Download the agreement as a PDF for both parties to sign before the first instalment is due.
What to Include on a Personal Trainer Payment Plan Agreement
A personal trainer payment plan agreement should cover these fields, plus a few billing norms specific to how personal trainers typically operate in Australia.
Fields to include
- Instalment schedule: List every instalment amount and due date so both parties can track progress against the plan.
- Default consequences: State what happens if a payment is missed — for example, the full balance becoming due immediately.
- Signatures: Have both parties sign the plan before it starts, so the agreed terms are clearly evidenced.
How Personal Trainers typically bill
- Session packs are sold and invoiced upfront, which improves cash flow and client commitment.
- Online coaching is billed monthly in advance, with deliverables (program, check-ins, calls) specified in a service agreement.
- A receipt is issued immediately after each payment, especially for cash, to keep clean records.
- A cancellation and refund policy is set out in the service agreement to manage no-shows and pack refunds.
Personal training is always subject to GST once registered — it is not a GST-free health service — with registration mandatory once turnover reaches $75,000 and an ABN required on all tax invoices.
Common Mistakes to Avoid
Watch out for these common errors when preparing a personal trainer payment plan agreement:
- Starting a payment plan on a verbal agreement rather than a signed document.
- Leaving out what happens on a missed payment, which weakens your position if the client defaults.
Frequently asked questions
Do personal trainers need to charge GST?
GST registration is mandatory when your turnover reaches $75,000. Note that personal training is not a GST-free health service — it is always subject to GST if you are registered.
How should a PT handle session pack refunds?
Include a clear refund policy in your service agreement. Common practice is to refund unused sessions minus an administrative fee. Issue a credit note against the original invoice for any refunded amount.
What insurance does a personal trainer need?
Public liability and professional indemnity insurance are essential. Most gyms and outdoor venues require a minimum of $10 million public liability cover before allowing you to train clients on their premises.
What should a payment plan include?
A payment plan should specify: total amount owed, instalment amounts and dates, any interest or late fees, consequences of default, and signatures from both parties.
Can I charge interest or fees on a payment plan?
Yes, as long as the fees are clearly disclosed and agreed in writing before the plan starts — silently adding fees later can make the plan unenforceable.
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