Free Consultant Statement of Account Generator — Australia
Create a professional statement of account tailored for consultant businesses in Australia. Generate account statements summarising invoices, payments, and balances.
Create Your Statement of Account Now →Common Statement of Account Line Items for Consultants
Here are typical items you might include on a consultant statement of account:
| Description | Unit |
|---|---|
| Consulting services | hour |
| Strategy workshop | session |
| Report / deliverable | each |
| Retainer (monthly) | month |
| Travel and expenses | each |
Typical Consultant Pricing in Australia
Rates vary by state and job complexity, but these are the kinds of ranges consultants commonly charge:
| Item | Typical range |
|---|---|
| Consulting services | $150–$400 per hour |
| Strategy workshop | $800–$3,000 per session |
| Report / deliverable | $1,000–$10,000+ |
| Retainer (monthly) | $2,000–$15,000 per month |
| Travel and expenses | at cost, itemised |
Compliance Tips for Consultants
- ABN must appear on all tax invoices; the no-ABN withholding rate is 47%.
- Professional indemnity insurance may be required by contract or industry regulation.
- If operating through a company, ensure director ID registration is current.
How to Create a Consultant Statement of Account
Follow these steps to put together a consultant statement of account with our free generator:
- Enter the client's details and the statement period being covered.
- List each invoice issued in the period with its date, amount, and payment status.
- Add any payments received or credit notes applied so the closing balance is accurate.
- Download the statement as a PDF to send to clients with multiple outstanding invoices.
What to Include on a Consultant Statement of Account
A consultant statement of account should cover these fields, plus a few billing norms specific to how consultants typically operate in Australia.
Fields to include
- Statement period: Clearly show the date range covered so the client can match it against their own records.
- Invoice list: List every invoice in the period with date, amount, and whether it is paid or outstanding.
- Running balance: Show the total amount owed after all payments and credits, so the client sees a single figure to pay.
How Consultants typically bill
- Retainer billing is common for ongoing advisory work, with a flat monthly fee covering an agreed scope of hours.
- Project-based consulting is usually billed at defined milestones tied to deliverables rather than hours worked.
- Bill in arrears with net-14 terms for trusted clients; require an upfront deposit for new engagements.
- Disbursements (travel, software licences) are listed as separate line items rather than absorbed into the fee.
An ABN is required on all tax invoices to avoid 47% no-ABN withholding, and GST registration is mandatory once turnover reaches $75,000 — consultants operating through a company also need a current director ID.
Common Mistakes to Avoid
Watch out for these common errors when preparing a consultant statement of account:
- Sending statements irregularly, which lets small overdue amounts build up unnoticed.
- Leaving out credit notes, so the running balance does not match the client's own reconciliation.
Frequently asked questions
Should a consultant operate through a company or as a sole trader?
It depends on your risk profile and income level. A company structure limits personal liability and offers a flat 25% tax rate for base-rate entities, but comes with additional compliance obligations such as ASIC fees and corporate tax returns.
How should a consultant handle disbursements on an invoice?
List disbursements (e.g., travel, software licences) as separate line items on the invoice. If you paid GST on them, you can pass through the GST-inclusive amount and claim the input credit yourself.
What is a recipient-created tax invoice and does it apply to consultants?
An RCTI is created by the payer rather than the supplier. It is uncommon for consultants unless the client specifically requires it and both parties have a written RCTI agreement in place.
How often should I send statements of account?
Monthly is standard for ongoing client relationships. Send them at the end of each billing cycle or when a client has multiple outstanding invoices.
What should a statement of account include?
List every invoice issued in the period, any payments received, credit notes applied, and the running balance owed — it should let the client reconcile their own records against yours at a glance.
Ready to create your consultant statement of account?
Add your logo, customise colours, and download as PDF — completely free.
Open Statement of Account Generator →Related calculators
Invoice Generator Create tax invoices with ABN and GST Tax Invoice Requirements Checker Check GST invoice fields and the $1,000 buyer-identity rule Payslip Generator Fair Work compliant payslips Quote Generator Professional quotes with GST GST Calculator Add or remove 10% GST instantly GST Credits Calculator Estimate input tax credits on eligible business purchases