Payroll Document Generators

Use this payroll hub when you need to assemble payroll records first. If the pay figures are already ready, go straight to the payslip generator.

How to use these generators together

Each payroll document generator on this page shares the same underlying business and employee details, so moving between them does not mean retyping information. Start with the timesheet if hours vary, or the expense claim if there is a reimbursement to process, then move to the payslip once the pay figures are settled. All three export as clean PDFs suitable for payroll records and, where relevant, for handing to an employee directly.

Payroll workflow

Move from payroll inputs to the final payslip without bouncing across unrelated tools.

Use this page when you are collecting time records, reimbursements, or supporting payroll paperwork first. If you already know gross pay, PAYG, and super, skip this hub and use the Payslip Generator Australia.

Go to payslip generator

Payslips
Timesheets
Expense claims
Support records

Best fit

Employers and payroll admins still assembling the pay run

Use this page when the operational problem is time records, approvals, and reimbursement paperwork before the final payslip is produced.

Why it matters

Final payslips depend on cleaner upstream records

Timesheets and expense claims support the payroll run. The payslip is still the final record employees usually need at the end of the process.

Payroll workflow

Payslip Generator Australia

Generate Fair Work compliant payslips with PAYG and super calculations for payroll records.

Payroll workflow

Timesheet Generator Australia

Create branded timesheets for payroll approvals, contractor hours, and client reporting.

Payroll workflow

Expense Claim Form Generator Australia

Capture reimbursable staff expenses with branded claim forms and cleaner approval paperwork.

Payroll workflow

Payslip Requirements Australia

Check the core fields and timing requirements before you issue the final payslip.

Start here only if the inputs are not ready yet

Timesheets and expense claims support the workflow, but the payslip is the document most payroll users need to issue at the end. If you already know the pay figures, go straight to the Payslip Generator Australia.

How the documents fit together

A typical pay run moves through these documents in order: a timesheet records hours worked and gets approved by a manager, an expense claim captures any reimbursable costs for the period, and both feed into the final payslip once gross pay, PAYG withholding, and super are calculated. Keeping each stage as its own document — rather than collapsing everything into a single spreadsheet — makes it much easier to spot an error before it reaches the final payslip, and gives you a clean paper trail if a pay figure is ever questioned later.

When to use each payroll document

Use a timesheet when hours vary by period and need manager approval before a pay run
Use an expense claim when a worker has spent their own money on business costs that need reimbursing
Use a payslip for every pay period, whether pay is fixed or variable — it is the compliance document, not optional paperwork
Use the payslip requirements checklist before issuing the first payslip for a new employee, to confirm nothing is missing

Common payroll document mistakes

Approving a timesheet after the pay run has already been processed, forcing a correction later
Reimbursing expenses outside payroll with no record linking them to the relevant pay period
Treating the payslip as the only document worth keeping — hours-of-work records fall under the same 7-year Fair Work retention rules, and expense records carry their own ATO retention requirements
Inconsistent formats between pay periods, making it harder to compare records month to month

Frequently asked questions

What is the difference between a timesheet and a payslip?

A timesheet records hours worked before pay is calculated, and is often used for approval before a pay run. A payslip is issued after payment is made and shows gross pay, deductions, and net pay for that period — the timesheet is an input, the payslip is the output.

Do expense claims need to be processed before or after the payslip?

Usually before, if the reimbursement is being paid through payroll rather than a separate bank transfer. Approving the expense claim first means the reimbursed amount can be shown correctly on the payslip rather than being added as an unexplained adjustment after the fact.

How long should payroll records be kept?

Under the Fair Work Act, employers must keep time and wages records for 7 years from when each record was made — keeping copies of the payslips issued is the simplest way to cover the required pay details. Keeping timesheets and expense claim records for the same period, alongside the payslips they fed into, makes it far easier to reconstruct a pay run if it is ever queried.

Next payroll steps

Use payroll pages to move from supporting records into the final payslip instead of stopping at the checklist stage.

Before payslip

Generate the final record

Payslip Generator Australia